{"id":1869,"date":"2026-07-02T01:53:34","date_gmt":"2026-07-02T01:53:34","guid":{"rendered":"http:\/\/10.99.4.68:1004\/?page_id=1869"},"modified":"2026-08-27T08:29:51","modified_gmt":"2026-08-27T08:29:51","slug":"forms","status":"publish","type":"page","link":"https:\/\/bendahari.upsi.edu.my\/index.php\/forms\/","title":{"rendered":"Forms"},"content":{"rendered":"\n
\n\t\t\t\t\t\"OFFICIAL\n\t<\/figure>\n\t\t\t\t\t\t
Administration, Financial & Quality Unit Forms<\/h5>\n\t\t\t
    \n
  1. Voucher\/Journal Document Retrieval Application Form<\/a><\/li>\n
  2. Application Form for Collection and Return of the Main Entrance Key of the Bursary Department<\/a><\/li>\n
  3. Letter of Authority for the Handover of the Main Entrance Key of the Bursary Department<\/a><\/li>\n
  4. Official Secrecy Declaration Form<\/a><\/li>\n
  5. Supplier Evaluation Form for PTJ Procurement<\/a><\/li>\n
  6. Supplier Evaluation Form for Procurement Exceeding RM20,000.00<\/a><\/li>\n
  7. Computer Hardware Maintenance Form<\/a><\/li>\n
  8. Application Form for Cancellation of PTJ Bill\/Invoice Registration<\/a><\/li>\n
  9. Course\/Training Evaluation Form<\/a><\/li>\n
  10. Leave Record Update Application Form<\/a><\/li>\n<\/ol>\n\t\t\t\t\t\t
    Payment Unit Forms<\/h5>\n\t\t\t
      \n
    1. Domestic Travel Claim Application<\/a><\/li>\n
    2. Application to Undertake Official Duties Outside Station<\/a><\/li>\n
    3. Application for Permission to Use Private Vehicle<\/a><\/li>\n
    4. Overseas Travel Claim Application<\/a><\/li>\n
    5. Advance Application Form<\/a><\/li>\n
    6. Miscellaneous Advance Adjustment Form<\/a><\/li>\n
    7. Part-Time Lecturer\/Tutor\/Demonstrator Claim Form<\/a><\/li>\n
    8. Honorarium Payment Form for Lecturers, Speakers and Part-Time Facilitators\/External Speakers<\/a><\/li>\n
    9. Verification Form for Claims on Meeting Refreshments\/Official University Functions<\/a><\/li>\n
    10. Honorarium Payment Form for External Examiners, Visiting Professors, External Advisors and Consultants<\/a><\/li>\n
    11. Supplier Payment Document Checklist<\/a><\/li>\n
    12. Staff Payment Document Checklist<\/a><\/li>\n
    13. Personal Advance Checklist<\/a><\/li>\n
    14. Student Payment Document Checklist<\/a><\/li>\n
    15. Petty Cash Imprest Document Checklist<\/a><\/li>\n
    16. Miscellaneous Personal Advance Adjustment Document Checklist<\/a><\/li>\n
    17. Mobile Communication Device Purchase\/Usage Claim Form<\/a><\/li>\n
    18. Application for Expenditure Without Receipt<\/a><\/li>\n
    19. Reimbursement Claim Application<\/a><\/li>\n
    20. Telegraphic Transfer (TT) Application Form<\/a><\/li>\n
    21. Cash Receipt Acknowledgement Form<\/a><\/li>\n
    22. Verification Form for Claims on Meeting Refreshments or Official University Functions at Scholar’s Suite<\/a><\/li>\n
    23. Summary Report Form on Outcomes of Programmes and Activities Conducted Within and Outside UPSI<\/a><\/li>\n
    24. Vice-Chancellor’s Approval Form for Organising Conferences, Seminars, Exhibitions, Meetings, Courses, Workshops and Activities Outside UPSI<\/a><\/li>\n
    25. Approval Form for Organising Programmes Beyond the Permitted State Boundaries<\/a><\/li>\n
    26. Application for Special Approval for Exemption from Treasury Instruction (AP) 100(a)<\/a><\/li>\n<\/ol>\n\t\t\t\t\t\t
      Generation, Risk & Systems Unit Forms<\/h5>\n\t\t\t
        \n
      1. Faculty\/Department Rental Cost Adjustment Form<\/a><\/li>\n
      2. Debt Bill Application Form<\/a><\/li>\n
      3. UPSI Financial System Access Application Form<\/a>\n<\/li>\n
      4. UPSI Academic Staff Income-Generating Activity Registration Application Form<\/a><\/li>\n<\/ol>\n\t\t\t\t\t\t
        Accounts & Budget Unit Forms<\/h5>\n\t\t\t
          \n
        1. Cash Receipt Book Application Form<\/a><\/li>\n
        2. Delegation of Authority Form for Cash In of Petty Cash Cheques<\/a><\/li>\n
        3. Application Form for Transfer\/Additional Operating Budget Allocation<\/a><\/li>\n
        4. Application Form for Establishment\/Increase of Petty Cash<\/a><\/li>\n<\/ol>\n\t\t\t\t\t\t
          Governance, Funds & Loans Unit Forms<\/h5>\n\t\t\t
            \n
          1. Subsidiary Trust Account Opening Application Form(opens in new tab)<\/a><\/li>\n
          2. Application Form for Amendment of Subsidiary Trust Committee(opens in new tab)<\/a><\/li>\n
          3. University Master Trust Account Instruction Letter(opens in new tab)<\/a><\/li>\n
          4. Computer Loan Document Checklist(opens in new tab)<\/a><\/li>\n
          5. Faculty\/Department Rental Cost Adjustment Form(opens in new tab)<\/a><\/li>\n
          6. Application Form for Amendment of Subsidiary Trust Account Objectives(opens in new tab)<\/a><\/li>\n
          7. Application Form for Sole Signatory of Subsidiary Trust Account(opens in new tab)<\/a><\/li>\n
          8. Certification on Approval of Payment or Procurement Made Pursuant to the Trust Instruction Letter(opens in new tab)<\/a><\/li>\n
          9. Application Form for Approval of ax-Exempt Donation Collection under Subsection 44(6) of the Income Tax Act 1967(opens in new tab)<\/a><\/li>\n<\/ol>\n\t\t\t\t\t\t
            Student Finance Unit Forms<\/h5>\n\t\t\t
              \n
            1. Student Fee Refund Claim Form<\/a><\/li>\n
            2. Repeat Course Fee Payment Form by Credit Hour<\/a><\/li>\n<\/ol>\n\t\t\t\t\t\t
              Procurement & Contract Management Unit Forms<\/h5>\n\t\t\t
                \n
              1. Procurement Application Form<\/a><\/li>\n
              2. Supplier Evaluation Form for Department Procurement Below RM20,000.00<\/a><\/li>\n
              3. Supplier Evaluation Form for Procurement Exceeding RM20,000.00<\/a><\/li>\n
              4. Online Database, Journal and Information Procurement Application Form<\/a><\/li>\n
              5. Photocopy Machine Rental Application Form<\/a><\/li>\n
              6. Appendix A – Integrity Pact (Declaration by Public Officers Involved in Procuremen<\/a>t)<\/li>\n
              7. Appendix B – Integrity Pact (Declaration of Appointment of Technical Committee Members)<\/a><\/li>\n
              8. Appendix C – Integrity Pact (Declaration of Completion of Duties by Technical Committee Members)<\/a><\/li>\n
              9. Market Survey Form for Supply and Services Procurement<\/a><\/li>\n
              10. Procurement Planning Form<\/a><\/li>\n
              11. Late Delivery Penalty Form for Goods\/Services<\/a><\/li>\n<\/ol>\n\t\t\t\t\t\t
                Payroll, Study Leave & Ticketing Unit Forms<\/h5>\n\t\t\t
                  \n
                1. Overtime Claim Form<\/a><\/li>\n
                2. Flight Ticket Booking Form<\/a><\/li>\n
                3. Payment of Zakat\/MTD Through Salary Deduction Form<\/a><\/li>\n
                4. Change of Bank Account Application Form<\/a><\/li>\n
                5. Staff Payroll Deduction Application Form<\/a><\/li>\n
                6. Work Order Application Form<\/a><\/li>\n
                7. Flight Ticket Booking Checklist<\/a><\/li>\n<\/ol>\n\t\t\t\t\t\t
                  Assets, Stores & Development Unit Forms<\/h5>\n\t\t\t
                    \n
                  1. Asset\/Inventory\/Stock Disposal Application Form<\/a>\u00a0<\/li>\n
                  2. Report Without Inspection Board (Less Application)<\/a><\/li>\n
                  3. Asset Disposal Certification Form (KEW.PA-16)\u00a0<\/a><\/li>\n
                  4. Movable Asset Disposal Certificate (KEW.PA-19)\u00a0<\/a><\/li>\n
                  5. Certificate of Witnessing the Destruction of Movable Assets (KEW.PA-18)<\/a><\/li>\n
                  6. List of Untraceable Assets\/Inventory\u00a0<\/a><\/li>\n
                  7. Annual Capital Asset and Inventory Inspection Certificate (KEW.PA-12)\u00a0<\/a><\/li>\n
                  8. Surprise Inspection Form for Assets and Inventory\u00a0<\/a><\/li>\n
                  9. Asset\/Inventory Barcode Sticker Application Form<\/a>\u00a0<\/li>\n
                  10. Asset\/Inventory Transfer Form<\/a><\/li>\n
                  11. Asset and Inventory Verification\/Inspection Form (B-11)<\/a><\/li>\n
                  12. New Store Registration Form (B-32)\u00a0<\/a><\/li>\n
                  13. New Stock Registration Form (KEW.PS-6)\u00a0<\/a><\/li>\n
                  14. Bin Card (KEW.PS-4)\u00a0<\/a><\/li>\n
                  15. Stock Adjustment Form (Addition\/Reduction) (B-35)<\/a><\/li>\n
                  16. Surprise Stock Inspection Report (B-37)\u00a0<\/a><\/li>\n
                  17. Annual Stock Inspection\/Verification Report (KEW.PS-14)\u00a0<\/a><\/li>\n
                  18. Annual Overall Store Management Report (KEW.PS-15)<\/a>\u00a0<\/li>\n
                  19. Low-Value Stock Disposal Report (KEW.PS-19)<\/a>\u00a0<\/li>\n
                  20. High-Value Stock Disposal Report (KEW.PS-19)<\/a><\/li>\n
                  21. Asset\/Inventory\/Stock Disposal Application Checklist (B-34)\u00a0<\/a><\/li>\n
                  22. Asset\/Inventory Verification Checklist<\/a><\/li>\n
                  23. Stock Verification Checklist<\/a><\/li>\n<\/ol>\n\n","protected":false},"excerpt":{"rendered":"

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