{"id":1980,"date":"2026-07-02T07:15:54","date_gmt":"2026-07-02T07:15:54","guid":{"rendered":"http:\/\/10.99.4.68:1004\/?page_id=1980"},"modified":"2026-08-27T10:33:33","modified_gmt":"2026-08-27T10:33:33","slug":"procurement-contract-management-unit","status":"publish","type":"page","link":"https:\/\/bendahari.upsi.edu.my\/index.php\/procurement-contract-management-unit\/","title":{"rendered":"Procurement &#038; Contract Management Unit"},"content":{"rendered":"\n<figure itemscope itemtype=\"https:\/\/schema.org\/ImageObject\">\n\t\t\t\t\t<img decoding=\"async\" src=\"\/wp-content\/uploads\/2026\/08\/Procument-2.png\" alt=\"Procument banner\" height=\"720\" width=\"2048\" title=\"Procument banner\" onerror=\"this.style.display='none'\" loading=\"lazy\" \/>\n\t<\/figure>\n<h2>\n\t\t\tGovernance Structure\t<\/h2>\n<h2>\n\t\t\tHead of Unit\t<\/h2>\n\t\t<img decoding=\"async\" src=\"\/wp-content\/uploads\/2026\/08\/pn-finaz-1.png\" alt=\"image\"\/>\n\t\t\t\t\t<ul>\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t\t<h2 target=_blank rel=nofollow>Ms. Siti Shafinaz binti Mohd Shahid<\/h2>\n\t\t\t\t\t\t\t<h4>Senior Assistant Bursar<\/h4>\n\t\t\t\t\tEmail : <a href=\"mailto:shafinaz.ms@bendahari.upsi.edu.my\">shafinaz.ms@bendahari.upsi.edu.my<\/a><br \/>\nTel No. :\u00a0<a href=\"http:\/\/05-4506303\/\">+605-450 6303<\/a><br \/>\nRoom No. : \u00a0<a href=\"https:\/\/maps.app.goo.gl\/VBtzTeg8totsLGGW9\" target=\"_blank\" rel=\"noopener noreferrer\">Chancellery\/ Ground \/ Bursar Department 2(opens in new tab)<\/a>\n<h2>\n\t\t\tSupport Group\t<\/h2>\n\t\t<img decoding=\"async\" src=\"\/wp-content\/uploads\/2026\/08\/izuna-1.png\" alt=\"image\"\/>\n\t\t\t\t\t<ul>\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t\t<h2 target=_blank rel=nofollow>Mrs. Nurul Izuna binti Abd Malek<\/h2>\n\t\t\t\t\t\t\t<h4>Assistant Accountant<\/h4>\n\t\t\t\t\tEmail : <a href=\"mailto:izuna@bendahari.upsi.edu.my\">izuna@bendahari.upsi.edu.my<\/a><br \/>\nTel No. :\u00a0<a href=\"http:\/\/05-4506552\/\">+605-450 6552<\/a><br \/>\nRoom No. :\u00a0<a href=\"https:\/\/maps.app.goo.gl\/VBtzTeg8totsLGGW9\" target=\"_blank\" rel=\"noopener noreferrer\">Chancellery\/ Ground \/ Bursar Department 2(opens in new tab)<\/a>\n\t\t<img decoding=\"async\" src=\"\/wp-content\/uploads\/2026\/08\/reezal-1.png\" alt=\"image\"\/>\n\t\t\t\t\t<ul>\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t\t<h2 target=_blank rel=nofollow>Mr. Reezal bin Ismail<\/h2>\n\t\t\t\t\t\t\t<h4>Assistant Accountant<\/h4>\n\t\t\t\t\tEmail : <a href=\"mailto:nurhidayah@ict.upsi.edu.my\">reezal@bendahari.upsi.edu.my<\/a><br \/>\nTel No. :\u00a0<a href=\"http:\/\/05-4506329\/\">+6054505615<\/a><br \/>\nRoom No. : <a href=\"https:\/\/maps.app.goo.gl\/VBtzTeg8totsLGGW9\" target=\"_blank\" rel=\"noopener noreferrer\">Chancellery\/ Ground \/ Bursar Department 2(opens in new tab)<\/a>\n\t\t<img decoding=\"async\" src=\"\/wp-content\/uploads\/2026\/08\/farah-2.png\" alt=\"image\"\/>\n\t\t\t\t\t<ul>\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t\t<h2 target=_blank rel=nofollow>Mrs. Nur Farah Huda binti Abdul Razak<\/h2>\n\t\t\t\t\t\t\t<h4>Assistant Accountant<\/h4>\n\t\t\t\t\tEmail : <a href=\"mailto:farah.razak@bendahari.upsi.edu.my\">farah.razak@bendahari.upsi.edu.my<\/a><br \/>\nTel No. :\u00a0<a href=\"http:\/\/05-4506210\/\">+605-450 6210<\/a><br \/>\nRoom No. : <a href=\"https:\/\/maps.app.goo.gl\/VBtzTeg8totsLGGW9\" target=\"_blank\" rel=\"noopener noreferrer\">Chancellery\/ Ground \/ Bursar Department 2(opens in new tab)<\/a>\n\t\t<img decoding=\"async\" src=\"\/wp-content\/uploads\/2026\/08\/hamira-1.png\" alt=\"image\"\/>\n\t\t\t\t\t<ul>\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t\t<h2 target=_blank rel=nofollow>Mrs. Hamira binti Mohd Hassim<\/h2>\n\t\t\t\t\t\t\t<h4>Senior Assistant Accountant<\/h4>\n\t\t\t\t\tEmail : <a href=\"mailto:hamira@bendahari.upsi.edu.my\">hamira@bendahari.upsi.edu.my<\/a><br \/>\nTel No. :\u00a0<a href=\"http:\/\/05-4506307\/\">+605-450 6307<\/a><br \/>\nRoom No. :\u00a0<a href=\"https:\/\/maps.app.goo.gl\/VBtzTeg8totsLGGW9\" target=\"_blank\" rel=\"noopener noreferrer\">Chancellery\/ Ground \/ Bursar Department 2(opens in new tab)<\/a>\n\t\t<img decoding=\"async\" src=\"\/wp-content\/uploads\/2026\/08\/fathin-1.png\" alt=\"image\"\/>\n\t\t\t\t\t<ul>\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t\t<h2 target=_blank rel=nofollow>Mrs. Nurul Fathin Shuhada binti Norman<\/h2>\n\t\t\t\t\t\t\t<h4>Administrative Assistant (C\/O)<\/h4>\n\t\t\t\t\tEmail : <a href=\"mailto:nurulfathin@bendahari.upsi.edu.my\">nurulfathin@bendahari.upsi.edu.my<\/a><br \/>\nTel No. :\u00a0<a href=\"http:\/\/05-4506208\/\">+605-450 6208<\/a><br \/>\nRoom No. : <a href=\"https:\/\/maps.app.goo.gl\/VBtzTeg8totsLGGW9\" target=\"_blank\" rel=\"noopener noreferrer\">Chancellery\/ Ground \/ Bursar Department 2(opens in new tab)<\/a>\n\t\t<img decoding=\"async\" src=\"\/wp-content\/uploads\/2026\/08\/mustaqim-2.png\" alt=\"image\"\/>\n\t\t\t\t\t<ul>\n\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t\t<h2 target=_blank rel=nofollow>Mr. Muhammad Nur Mustaqim bin Mustafa<\/h2>\n\t\t\t\t\t\t\t<h4>Skim Perkhidmatan Khas Universiti 19<\/h4>\n\t\t\t\t\tEmail : <a href=\"mailto:mustaqim.mustafa@upsi.edu.my\">mustaqim.mustafa@upsi.edu.my<\/a><br \/>\nTel No. :\u00a0<a href=\"http:\/\/05-4506309\/\">+605-450 6309<\/a><br \/>\nRoom No. : <a href=\"https:\/\/maps.app.goo.gl\/VBtzTeg8totsLGGW9\" target=\"_blank\" rel=\"noopener noreferrer\">Chancellery\/ Ground \/ Bursar Department 2(opens in new tab)<\/a>\n<h2>\n\t\t\tCore Functions\t<\/h2>\n\t\t\t <ul><li>To manage all University procurement matters involving small quotations, official quotations, tenders and direct negotiations.<\/li><li>To monitor procurement processes carried out by the University and Responsibility Centres (PTj) to ensure compliance with the University&#8217;s rules, regulations and procedures.<\/li><li>To ensure that specifications and technical reports are reviewed and approved by the appointed Technical Committee prior to procurement action.<\/li><li>To ensure that all direct negotiation procurements obtain approval from the Ministry of Finance Malaysia.<\/li><li>To manage the registration of vendors in accordance with the prescribed procedures.<\/li><li>To monitor and ensure the utilisation of central contracts appointed by the Ministry of Finance Malaysia.<\/li><\/ul>\t\t\n\t<h2>\n\t\t\tKey Activities\t<\/h2>\n\t\t\t\t\t\t<h5>Vendor Registration Management<\/h5>\n\t\t\t<ul>\n<li><strong>Review and verify<\/strong> complete vendor registration documents.<\/li>\n<li><strong>Register and update<\/strong> vendor information in the MyFIS system.<\/li>\n<li><strong>Ensure<\/strong> the registration process is completed within three (3) days from the receipt of complete documents.<\/li>\n<\/ul>\n\t\t\t\t\t\t<h5>Preparation of Purchase Order \/ Work Indenture<\/h5>\n\t\t\t<ul>\n<li><strong>Review<\/strong> applications and supporting documents for purchase orders or work indentures.<\/li>\n<li><strong>Verify<\/strong> approved procurement information.<\/li>\n<li><strong>Prepare and issue<\/strong> purchase orders or work indentures within five (5) working days from the receipt of complete documents.<\/li>\n<\/ul>\n\t\t\t\t\t\t<h5>Direct Negotiation Procurement Management<\/h5>\n\t\t\t<ul>\n<li><strong>Review<\/strong> complete direct negotiation application documents.<\/li>\n<li><strong>Submit<\/strong> applications to the Ministry of Finance Malaysia (MOF) within fourteen (14) days.<\/li>\n<li><strong>Manage <\/strong>the appointment process by the Price Negotiation Committee within fourteen (14) days after MOF approval.<\/li>\n<li><strong>Prepare<\/strong> the Letter of Acceptance within three (3) days after approval.<\/li>\n<\/ul>\n<h3 data-path-to-node=\"8\">\u00a0<\/h3>\n\t\t\t\t\t\t<h5>Quotation Management<\/h5>\n\t\t\t<ul>\n<li><strong>Review<\/strong> complete quotation application documents.<\/li>\n<li><strong>Prepare<\/strong> quotation documents and manage quotation invitations to eligible suppliers.<\/li>\n<li><strong>Coordinate<\/strong> the evaluation, approval and issuance of the Letter of Acceptance.<\/li>\n<li><strong>Ensure<\/strong> the quotation process is completed within eighty (80) working days<\/li>\n<\/ul>\n<h3 data-path-to-node=\"11\">\u00a0<\/h3>\n\t\t\t\t\t\t<h5>Tender Management<\/h5>\n\t\t\t<ul>\n<li><strong>Review<\/strong> complete tender application documents.<\/li>\n<li><strong>Prepare<\/strong> tender documents and manage tender advertisements or invitations.<\/li>\n<li><strong>Coordinate <\/strong>the evaluation, approval and issuance of the Letter of Acceptance.<\/li>\n<li><strong>Ensure<\/strong> the tender process is completed within ninety (90) days.<\/li>\n<\/ul>\n\t\t\t\t\t\t<h5>Contract Document Management<\/h5>\n\t\t\t<ul>\n<li><strong>Prepare<\/strong> contract documents after the offer has been accepted.<\/li>\n<li><strong>Review<\/strong> contract terms and conditions based on the approved offer.<\/li>\n<li><strong>Coordinate <\/strong>review and finalisation of contract documents with relevant parties.<\/li>\n<li><strong>Ensure<\/strong> contract documents are processed within two (2) months after acceptance of the offer.<\/li>\n<\/ul>\n\t\t\t\t\t\t<h5>Preparation of Supplier Evaluation Analysis Report<\/h5>\n\t\t\t<ul>\n<li><strong>Collect<\/strong> supplier performance evaluation data for procurements exceeding RM20,000.00.<\/li>\n<li><strong>Review<\/strong> and analyze supplier performance information.<\/li>\n<li><strong>Prepare<\/strong> the Supplier Evaluation Analysis Report.<\/li>\n<li><strong>Ensure<\/strong> the report is prepared twice a year.<\/li>\n<\/ul>\n\t\t\t\t\t\t<h5>Preparation of Outsourcing Work Evaluation Analysis Report<\/h5>\n\t\t\t<ul>\n<li><strong>Collect<\/strong> outsourcing work performance evaluation data.<\/li>\n<li><strong>Review<\/strong> and analyse contractor or service provider performance.<\/li>\n<li><strong>Prepare<\/strong> the Outsourcing Work Evaluation Analysis Report.<\/li>\n<li><strong>Ensure<\/strong> the report is prepared twice a year.<\/li>\n<\/ul>\n\n","protected":false},"excerpt":{"rendered":"<p>Governance Structure Head of Unit Ms. Siti Shafinaz binti Mohd Shahid Senior Assistant Bursar Email : shafinaz.ms@bendahari.upsi.edu.my Tel No. :\u00a0+605-450 6303 Room No. : \u00a0Chancellery\/ Ground \/ Bursar Department 2(opens in new tab) Support Group Mrs. Nurul Izuna binti Abd Malek Assistant Accountant Email : izuna@bendahari.upsi.edu.my Tel No. :\u00a0+605-450 6552 Room No. :\u00a0Chancellery\/ Ground \/&hellip;<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-1980","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Procurement &amp; Contract Management Unit - UPSI | Bursars Department<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bendahari.upsi.edu.my\/index.php\/procurement-contract-management-unit\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Procurement &amp; Contract Management Unit - UPSI | Bursars Department\" \/>\n<meta property=\"og:description\" content=\"Governance Structure Head 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