Administer and manage the university’s finances and assets efficiently and report the financial performance to the authorities as stipulated in the Act and the Government’s financial regulations set:-

Administering and managing student finances:

• Student financial information is provided within seven (7) days from the date requested by the sponsor.
• Student scholarship/loan/assistance/zakat payments are settled within seven (7) days after the complete documents are received.
• Official student complaints are acted upon and given feedback within one (1) day from the date the complaint is received.

Administer and manage the Supplier’s finances:

• Confirmation of supplier registration in the MyFIS System is registered within three (3) days from the receipt of complete documents.
• The preparation of contract documents is completed within two (2) months after the offer is accepted.
• Supplier payment claim applications are settled within 14 days from the date the bill and complete payment documents are received.
• The supplier’s official complaint is acted upon and given a response within one (1) day from the date the complaint is received.

Administer and manage the finances of Staff/PTj:-

• The budget that has been approved by the UPSI Budget Committee is distributed to PTj before/on December 31 every year.
• Purchase orders are prepared within five (5) working days after the complete documents are received.
• The ‘B’ quote is settled within 20 working days from the date a complete application is received until the purchase order is issued.
• Official quotations are completed within 80 working days from the receipt of a complete application until the issuance of a letter of acceptance.
• The tender is completed within 90 working days from the receipt of a complete application until the issuance of a letter of acceptance.
• Permanent staff salary payments are paid according to the date set by the National Accountant’s Department (JAN).
• Part-time wages are paid no later than the 10th of each subsequent month.
• Research assistant wages are paid within seven (7) days from the date the complete document is received.
• Self-advance/loan payment applications are completed within seven (7) days from the date the bill and complete payment documents are received.
• Staff payment claim applications are settled within 14 days from the date the bill and complete payment documents are received.
• Payments related to staff study leave are made no later than the 25th of each quarter, i.e. in March, June, September and December.
• EC forms and Staff Detailed Income Statements are provided no later than 31st January of each subsequent year.
• Airplane ticket applications are completed no later than three (3) days before the flight date.
• The debt bill is prepared within five (5) days from the date the complete data/application is received.
• University vehicle/computer loans are settled within 17 working days of a complete application being received.
• Trust Account registration is completed within seven (7) days from the date the complete documents are received.
• The closure of the Trust/Research Account is completed within five (5) days after the complete document/application/instruction is received.
• Confirmation of Supply Receipt Note (GRN) and printing of asset/inventory barcode sticker is completed within two (2) working days after the complete application is received.
• The disposal and write-off of assets/inventory/stock is completed within two (2) months from the date of the Vice Chancellor’s approval.
• Official staff complaints are acted upon and given feedback within one (1) day from the date the complaint is received.